Intelligent pre-allocation with AI: How to automate account allocation One process ahead – Pre-allocation

Manual account allocation is a time-consuming and error-prone process in many companies. AI-supported pre-accounting can efficiently solve these challenges through automation, semantic logic and the use of historical data. Learn how modern technologies can ease the burden on your accounting department.

Why is account assignment so time-consuming?

The correct assignment of cost centres, accounts or projects often requires tedious searching through historical postings, charts of accounts and master data. Added to this are missing or unclear information, different spellings and complex supplier structures.

The result: high manual effort, increasing error rates and delayed processes.

The solution: AI-supported pre-accounting 

Our DAiTA Intelligent Document Processing Platform takes care of the preliminary work and ensures accurate account suggestions. The process comprises three steps:

1. Document receipt & extraction
   Documents are fed into the platform either physically (e.g. via scanner) or digitally (e-mail, API, SFTP). Content such as item descriptions, quantities and prices are extracted using OCR, machine learning and LLMs.
   
   
2. Intelligent pre-accounting
   All relevant data points are converted into semantic vectors. The AI compares these with historical bookings, your chart of accounts and similar invoices from other suppliers.
   
   
3. Automatic allocation
   Account allocation takes place automatically once a defined threshold value is reached. Your employees receive a clear list of matches for fast and secure processing.

Your advantages at a glance

• No more manual account allocation: saves time and reduces errors.
• Higher booking quality: thanks to semantic logic and historical data.
• Back office efficiency: less looking up, fewer queries.

Conclusion

Intelligent pre-accounting is a decisive step towards automated accounting. It reduces the workload on your teams, minimises risks and frees up time for strategic tasks.

Learn more

Download this information sheet to learn more about process optimisation through intelligent pre-accounting.

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