Invoice Workflow

Service Post Business Solutions: Invoice Workflow

Industry: Retail Companies

Challenge and Solution

An overview of the customer’s initial situation and our solution.

The incoming invoices of a medium-sized Austrian retail company with a branch network were processed and archived in a paper-based system, resulting in long processing times. By introducing our digital invoice processing solution, Mailroom Invoice, the aim was to make this process more efficient, faster and more transparent.

A medium-sized retail company with a branch network uses our Mailroom Invoice solution to process and archive digitised incoming invoices. Since authorised employees can view the current status of the review, approval and authorisation processes at any time, the procedures have become significantly more transparent. Invoices are archived in a legally compliant and audit-proof manner. In addition, there is no longer a need to physically transport paper documents between branches. By eliminating media disruptions and repeated manual data entries, significant efficiency and quality gains were achieved.

Result

No additional effort required for software and hardware maintenance
Faster retrieval of invoices and delivery slips
Improved efficiency and quality by eliminating the need for manual data entry

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