Wutscher Optik digitises invoice processes with Post Business Solutions

Service Post Business Solutions: Invoice capture and Mailroom Invoice

Industry: Retail

Wutscher Optik GmbH & Co KG is an Austrian retail company with more than 100 branches. It operates optician stores and trades in glasses, contact lenses and hearing aids.

The challenge and our solution

Below, you will find an overview of the initial situation at Wutscher Optik and our solution.

Challenge Solution

At Wutscher Optik, supplier invoices were previously received centrally at the company’s headquarters in Graz, while the professional review process was carried out decentrally in branches across Austria. Distributing invoices via e-mail attachments proved to be extremely time-consuming and confusing — a process that significantly reduced both efficiency and traceability.

To optimise this laborious and error-prone process, Wutscher Optik implemented the digital solution from Post Business Solutions. Incoming invoices — whether received by post or as PDF attachments — are now centrally digitised by Post Business Solutions. During this process, the invoice data is systematically extracted and converted into a standardised PDF archive format.

The digitised invoices, together with their metadata, are then uploaded to the Mailroom Invoice platform. There, they go through a semi-automated, location-independent workflow for verification and approval. Once completed, the invoices are transferred directly to the company’s accounting system via an interface and securely archived in Mailroom Invoice — ensuring maximum transparency and efficiency throughout the entire invoicing process.

The result of our collaboration

By outsourcing digitisation and introducing a semi-automated workflow, Wutscher Optik was able to significantly reduce the internal processing time for supplier invoices. In addition, the centralised Mailroom Invoice platform provides a complete overview of all current invoices at the click of a mouse, taking efficiency to the next level compared to the previous distribution process via e-mail.

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What Wutscher Optik says about the collaboration

"Thanks to the solutions provided by Post Business Solutions we now have full transparency regarding all invoices, anytime and anywhere. This makes our daily work significantly easier."

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