Mailroom Management

Professional mailroom management

No two mailrooms are alike. But they all have one thing in common: the more professional it works, the better it can support all departments within an organisation.

Our experts at Post Business Solutions are highly experienced partners for the professional management of your mailroom. Our expertise yields results on many levels: among others, we can take care of processing your incoming and outgoing mail, handling your in-house mail, floor service, and shipping preparation.

Your benefits with our mailroom management service

post office benefits

These businesses use our mailroom management services to their advantage

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A mailroom...

…is the central hub for all processes related to document exchange, especially when it comes to corporate mail handling. Below, please find an overview of our services:

Post office on premise

Processing your daily incoming and outgoing mail ties up valuable resources. By outsourcing your mailroom to Post Business Solutions, you will save time and money while increasing efficiency. Whether it’s letters, parcels, registered mail or internal correspondence: everything is processed centrally, reliably, and according to defined procedures.


Your benefits:

  • Cost savings: no expenses for staff, technology, or infrastructure.
  • Scalability: adapts to seasonal fluctuations or corporate growth.
  • Speed and reliability: processional handling with clear service-level agreements (SLAs)
  • Focus on core business: your employees are relieved of administrative tasks.
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How does mailroom management work?

Incoming and outgoing mail processing

When processing your incoming and outgoing mail, we use a structured and efficient approach to streamline all workflows.

Mailroom outgoing mail
Outgoing mail is collected within your company or, where volumes are low, printed on demand via our mailroom management service. The items are then prepared, sorted, franked and finally sent cost‑effectively with expert advice.
For companies that no longer wish to receive physical mail, Post Business Solutions offers digital incoming mail services. We recommend transactional printing services for businesses with higher printing volumes.

 

Do you no longer want to receive your incoming mail in physical form but digitally instead?

With our digital incoming mail service, your correspondence is digitised and delivered on the very same day. Our solution saves you both time and money and makes information far easier to locate. Take the first step towards a paper‑free office!

Facility management

Our Business Solutions mailroom management relieves you in numerous ways: our staff will be happy to take on additional tasks within your organisation’s mail‑handling environment—such as basic administrative duties, front‑ and back‑office support, as well as reception and telephone services. Our efficiency ensures optimal resource utilisation, guaranteeing perfect capacity planning.

Our clients' success stories

Continental Tires Austria

Success story: Continental Tires Austria

Cost reduction by 50 % after outsourcing the mailroom in Wiener Neudorf and other tasks such as facility management to Austrian Post.

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Semperit

Success story: Semperit

Read our blog post to learn how we optimised processes at Semperit after the company outsourced its mailroom and telephone switchboard to Austrian Post.

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ORF

Success story: ORF

Since 2018, Austrian Post has been running the mailroom at the ORF headquarters.

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Do you have questions about our mailroom management services?

Use our contact form and the Post Business Solutions team will be in touch shortly!

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